Coca-Cola Beverage Donations

Coca-Cola beverages are available for groups that qualify. They are intended to enhance the programs that groups put on and to improve the student experience on campus. In order to have Coca-Cola products available at your next event, please read the guidelines and notifications before submitting the request form.

If guidelines are followed, the budget permits, and the university approves, Coca-Cola can provide the following:

1. Donated beverages (including Dasani bottled water and POWERaDE) at your events (limited generally to one per person in attendance). Ice and cups are not provided.
2. A blank banner to post on campus or at your event (approximately 3 ft x 10 ft) for you to complete.
3. In some instances, major events or programs with particularly high positive impact are specially endorsed (e.g., Beat Michigan Week) and can receive assistance beyond that mentioned above.

Guidelines

1. The donation request form must be filled out completely and submitted on-line at least two weeks prior to the event to allow approved support to be reliably provided. Requests will be denied if not received according to the specified timeline.
2. Once the request is approved, please work with Paul Barash, campus Coca-Cola representative, on the details of your event (paulbarash@cokecce.com).
3. If there is unused product, please contact Paul Barash so that extra beverages can benefit other groups in the future.
4. Overall, 90% of product donations will go to students. Therefore, allocations to faculty, staff and alumni events will be limited.
5. The event must be open to the general student population or all of an intended population such as students, faculty, or staff in a particular area. The broader the impact and attendance, the more likely the event will be approved.
6. Donations are only for events and NOT meetings.
7. While an event might be approved to receive support, that support may be limited so that allocations overall do not exceed the budget.
8. If an event is approved but donated product is limited, additional beverages will be made available at a discount from the standard retail price. Please contact University Catering at catering@studentaffairs.osu.edu for more details.
9. Decisions may favor those with fewer other resource options.
10. Decisions may favor efforts in support of the university's stated priorities such as diversity and outreach.
11. The event must be sponsored by a student group or by a college or departmental office on behalf of students, staff, or faculty, or by an off-campus group producing an event on campus for the benefit of a university constituency.
12. The event must be on or near campus.
13. Product donation can be approved up to one serving per person attending the event. The attendance estimate must be reasonable.
14. Larger amounts of beverages may be delivered to your site, while recipients will be asked to pick up smaller amounts at centralized locations.

Notifications

1. Upon completing the request form on-line, you will receive an automated copy of your request. This does not constitute an approval or confirmation of your order.
2. Within 2 weeks of your event, you will receive an approval e-mail from the Office of Student Affairs with a total beverage donation approval, denial, and any additional information. Note: a product breakdown will not be provided in this e-mail.
3. Within a few days of your event (typically at the end of the week before your event), you will receive a confirmation e-mail with the specific results of your request. You will receive product breakdown and final delivery information.

To fill out a beverage donation request, please use the link below:

Coca-Cola Beverage Donation Request Form

If you have any questions, please feel free to contact the Ohio Union Information Center at 614-688-INFO or Jeff Pelletier at pelletier.12@osu.edu or Paul Barash at paulbarash@cokecce.com.

Last modified on: Thursday, March 27, 2008 1:04:00 PM

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