Meeting Minutes

Tuesday7 October 2003
4:00-6:00pm
33 W. 11th Avenue, Room 101

Members in attendance: Jamie Depelteau, Mike Dingeldein, Theresa Early, Mark Ellis, Ann Farrelly, Kimberly Ferguson,Nidhi Gupta, Bill Hall, Kerry Hodak, Rich Hollingsworth, Janet Laster, Drew Mackey, Tammy Maltzan, Lori Martensen, John Payne, Rebecca Price, Melissa Rocco, Frank Sasso, Tracy Stuck

Members absent: Elizabeth Marschall, Joseph Tebben

Guests in attendance: Deb Dunham, Ruth Gerstner, Eric Busch, Jenny Klein, Xen Riggs, Matt Couch, Amy Elliott

Call to Order: The meeting was called to order at 4:11pm.

Orientation: Introductions were made. The Chair offered an overview of the Council. CSA is a subcommittee of the University Senate with responsibility as an advisory committee to the Vice President of Student Life on matters affecting student life at OSU. It serves as a regulator of the rights and privileges of student organizations and is responsible to review the Code of Student Conduct at regular intervals.

Binders containing pertinent information for the year were provided for Council members. A brief overview of the operating procedures was discussed with particular attention to the attendance policy. This year members are asked to designate a specific alternate for the year who will attend meetings in the event that the member cannot attend. Please notify Kerry or Tammy as to who your alternate will be.

Vice President Hall offered his opening remarks, as well, noting that he relies on the CSA for input into decisions and issues on campus that affect students. As a nonvoting member of the group, he routinely brings items to the Council for review and contribution. As CSA was instrumental in the approval of the activity fee last year, it will be instrumental in the allocation of the fees this year and to ensure that this will be a positive impact for students. VP Hall is accountable to President Holbrook with regard to these funds an dhow they are used. Along with the student government leaders and the CSA chair, he will be providing a report to the president in December.

VP Hall brought an issue for consideration to the Council regarding the Committee for Justice in Palestine. A synopsis of the committee was distributed entitled "NATIONAL STUDENT CONFERENCE OF THE PALESTINIAN SOLIDARITY MOVEMENT, NOVEMBER 7-9, 2003." Further discussion on this topic was had later in the meeting regarding a resolution. Questions were fielded including the nature of violence surrounding the conference. The conferees have staged no violent demonstrations, but some of the demonstrations held in protest of the conference have been somewhat more violent in nature. An inquiry was made as to the security requirements for this event. The university typically absorbs the cost of extra security measure taken in situations where they may be required. This occurs through a fund established a few years ago as a response to certain events occurring on campus. There will be ample police coverage for this event along with the use of metal detectors. Because of the football game, the Saturday of the conference is anticipated to be a bit of a challenge.

VP Hall also encouraged attendance at the State of the University address scheduled for Thursday October 9th.

In her opening remarks, Chair Hodak expressed her interest in improving communication between CSA and different constituencies throughout the institution and the Office of Student Life. CSA will be hearing from a variety of departments in Student Life this year as a result of changes to the operating procedures made last year.

Approval of Minutes:
Motion was heard to approve the minutes of the 6 June 2003 meeting, which had been previously sent electronically for review. The motion was seconded and carried unanimously.

Speakers:
OUAB: Tracy Stuck, Amy Elliott, and Matt Couch spoke on behalf of the Ohio Union Activities Board (OUAB). They provided a handout entitled "STUDENT ACTIVITY FEE PROGRESS REPORT" along with a brochure from www.explorecolumbus.com, pens, and posters. Stuck spoke about the tickets available through explorecolumbus.com and at the Information Desk in the Ohio Union. Couch discussed the progress and activities of the OUAB. There has been a significant increase in the budget for OUAB as a result of the activities fee. OUAB is planning 1 major music group, comedy act, and lecture per quarter. This quarter's big events include a concert with 3/11 and Alien Ant Farm, comedy from the cast of Whose Line and a lecture with James Earl Jones.

Since regional campus students do not pay the activities fees, these free to student events are free to Columbus students only with students from other campuses welcome depending on the capacity of the venue in question. Even if students are registered for classes on both a regional and the Columbus campus, they do not pay Columbus campus fees, so the above still holds true. This quarter is being managed on a bit of a trial basis with regard to these "big-free" type of events, and this includes the use of actual tickets for the shows. For example, not everyone with a free ticket will show, so the possession of an actual ticket may be flexible, depending on the situation and the venue.

Kim Ferguson suggested that regional campuses might be interested in "block booking" some of the acts so that regional campuses might share certain travel expenses, providing them the means to host these types of events regionally, as well.

Thought is also being given to how these activities might be planned with an eye toward "anti-riot" activities on those weekends where the risks of riots might be perceived as high.

New Business:
Resolution in Support of Student Activism: The Chair brought a Resolution in Support of Student Activism in light of the controversy surrounding the National Student Conference of the Palestinian Solidarity Movement. After brief discussion regarding the "strength" of the language of the document, a motion was heard and seconded to pass the resolution. The Resolution was unanimously approved.

CSA Agenda Priorities: Further possible priorities for CSA were brainstormed by the group. Items offered for consideration included:
COTA/CABS
Technology – which no longer has a student advisory group.
Policy changes at the Wilce Health Center – for instance, if a student does not have insurance, the student is now charged for a doctor's visit.
Greek Life and Residence Life – it was determined that this was not a high priority.
Budget Issues in General – not just the health center, for example, but also Library services that have been reduced.
The Ohio Union Feasibility Study – will be out soon

Allocations Update: Frank Sasso, Chair of Allocations, provided an update regarding the activities of the Allocations Committee. Their first meeting of the academic year was held Tuesday 30 September. A handout entitled "2003-2004 ACTIVITY FEE ALLOCATION" was distributed for discussion and resolution. The SOURCE budget is allocated for items used by student organizations, such as copies, supplies, buttons, advertising, etc. Alternative Spring Break is open to the university by application. Allocations meetings are open, as are any CSA meetings, with participation decided by the chair.

A motion was heard to approve the 2003-2004 Activity Fee Allocation. The motion was seconded and carried unanimously.

VP Hall commended the Allocations Committee for its dedication and hard work in the design of the activities fee process and regulations

The "Council on Student Affairs BUDGET FOR 2003-2004" was also distributed. Trademark and licensing allocations fluctuate according to various factors, such as performance of the endowment.

Election of the Vice Chair for the Council on Student Affairs: Theresa Early reluctantly accepted nomination as the Vice Chair of the Council. The nomination carried unanimously.

Assignment of Subcommittees:
Subcommittee membership was assigned as follows:

Initial issues were remanded to Subcommittees A and B: A: Regional Campuses, and B: Student Life Marketing

Announcements:

2003-2004 CSA Meetings are scheduled as follows:

*Subcommittee Meetings are y held on the alternating Tuesdays.

Kim Ferguson provided a handout and information on the Ohio College Personnel Association Event "CAREERS IN Student Life" being held November 15th from 9:00-3:00 on the Marion campus.

Adjourn to Subcommittees:

Subcommittees convened to elect chairs and reconfirm their bi-weekly meeting times.

Last modified on: Monday, June 30, 2008 1:11:07 PM

If you have trouble accessing this page and need to request an alternate format, please contact the Student Life web development team.